Factual corrections, style preferences, legal concerns and duplicate comments can be mixed into one manual edit list.
The review set can be grouped and moderated before anything becomes regeneration source material.
Decision Control
Feedback waits for chair control.
Chair-controlled regeneration keeps feedback useful without letting every comment automatically change the formal minutes.
01 Before
Comments arrive with context, source uploads, reviewer identity, and passage location.
02 Decision
Accepted feedback, held points, rejected comments, and chair instructions are separated.
03 Regenerate
Only accepted material and authorised instructions shape the next version.
Workflow view
The chair or delegate decides
Incoming comments can be accepted, rejected, or left pending before they shape the next version. Boardmate keeps that decision point explicit so the formal minutes do not drift with every reviewer note.
- 01
Before: Comments arrive with context, source uploads, reviewer identity, and passage location.
- 02
Decision: Accepted feedback, held points, rejected comments, and chair instructions are separated.
- 03
Regenerate: Only accepted material and authorised instructions shape the next version.
- 04
Final record: The audit trail explains why the regenerated minutes differ from the previous draft.
Contents
The chair or delegate decides
Incoming comments can be accepted, rejected, or left pending before they shape the next version. Boardmate keeps that decision point explicit so the formal minutes do not drift with every reviewer note.
Accept
The feedback should shape the regenerated draft.
Reject
The point does not belong in the minutes or has already been addressed.
Hold
The point needs discussion, more source material, or a chair decision before drafting changes.
Instruct
The chair or delegated owner can add drafting guidance that is not simply a reviewer comment.
Regeneration is a controlled step
Accepted comments and chair instructions become the source for a new draft. The audit history shows what was accepted and why the regenerated minutes differ from the earlier version.
- Factual corrections, style points, legal sensitivity, and duplicate comments can be treated differently.
- Regeneration uses accepted material rather than the whole review pile.
- The team can return to the decision set if a later reviewer asks why wording changed.
Noise stays out of the minutes
The workflow keeps formal records calm, chaired, and deliberate. Board support can move faster without turning the formal minutes into a collage of every comment received.
Substance
Material factual or decision points can be incorporated.
Preference
Optional phrasing changes can be held or rejected without losing the history.
Conflict
Competing reviewer comments can be put to the authorised decision maker.
Close
The final output can be checked beside the review decisions and export history.
What to check
- Import CSV, recordings, transcripts, board packs, support notes, and separate report files where needed.
- Preflight the batch so gaps are visible before minutes are generated.
- Draft formal house-style minutes from the available source material.
- Request comments through private reviewer links and track confirmations.
- Chair or delegate accepts feedback before regeneration and approval.
- Export DOCX, PDF, action items, and an auditable record.
Reviewer workspace
Selected passages, reviewer comments, and chair decisions stay attached to the draft.
2. Prior minutes
The minutes of the meeting of the Board held on 17 June 2026 were tabled and reviewed. UPON MOTION DULY MADE, IT WAS RESOLVED that the minutes be approved subject to the agreed amendment.
The Board noted the continuing action on service provider reporting and requested that the updated timetable be circulated before the next meeting.
Common questions
Questions about this Boardmate workflow.
Does reviewer feedback automatically rewrite the minutes?
No. Reviewer comments are review input. The chair or delegated board support user decides which feedback shapes the next draft.
Can Boardmate be evaluated with a small sample batch?
Yes. A first evaluation usually works best with several ordinary meetings, one complex meeting, one short or adjourned meeting, and prior minutes that show house style.
Is Boardmate Lite separate from Boardmate Full?
Lite is the backlog-clearing workbench. Full is the broader board cycle workspace for agendas, report requests, board packs, annual compliance tasks, actions, approvals, reminders, and governance memory.