Most teams arrive here after Lite. Companion carries fund records, agendas, board packs, report requests, annual obligations, minutes, actions, approvals, reminders, and audit history across the portfolio.
Import CSV, recordings, transcripts, board packs, support notes, and separate report files where needed.
02Review
Preflight the batch so gaps are visible before minutes are generated.
03Record
Draft formal house-style minutes from the available source material.
Workflow
What this page covers
Most teams arrive here after Lite. Companion carries fund records, agendas, board packs, report requests, annual obligations, minutes, actions, approvals, reminders, and audit history across the portfolio.
01
Import CSV, recordings, transcripts, board packs, support notes, and separate report files where needed.
02
Preflight the batch so gaps are visible before minutes are generated.
03
Draft formal house-style minutes from the available source material.
04
Request comments through private reviewer links and track confirmations.
05
Chair or delegate accepts feedback before regeneration and approval.
06
Export DOCX, PDF, action items, and an auditable record.
Boardmate Companion carries meetings, actions, reports, funds, and approvals into one governance workspace.
Fund and entity records with jurisdiction, regulatory profile, fiscal year end, directors, and service providers.
Meeting scheduling, agenda planning, RSVP tracking, and board pack readiness.
Report requests, secure upload links, chasers, and board pack assembly.
A resolution library so recurring resolutions and defined terms stay consistent across funds.
Annual compliance schedules, actions, approvals, reminders, minutes, and audit history.
Approvals and e-signatures
When a decision needs a signed record, Companion can carry it from minutes to approval to electronic signature through an optional e-signature integration, then keep the signed outcome beside the meeting, actions, and audit history.
Approve
Directors and the chair can record approvals against the meeting and its minutes.
Sign
Approved records can be sent for electronic signature where the workflow calls for it.
Record
Signature status and the signed document stay connected to the meeting and the audit history.
Continuity from Lite
The approved minutes, comments, extracted actions, and review history from backlog clearance become useful governance memory for future meetings and annual tasks.
Annual work belongs in the cycle
For Cayman fund portfolios, Companion can help board support and fund administrators keep CIMA fee status, economic substance, annual return work, audited accounts and FAR support, FATCA/CRS items, AML training, governance review, service provider reports, approvals, and follow-up visible where applicable.
Companion protects the client relationship
When investment manager clients ask about their funds, the CSP can show meeting history, governance status, open actions, annual obligation status, and the record behind each answer.
Common questions
Questions about this Boardmate workflow.
Does reviewer feedback automatically rewrite the minutes?
No. Reviewer comments are review input. The chair or delegated board support user decides which feedback shapes the next draft.
Can Boardmate be evaluated with a small sample batch?
Yes. A first evaluation usually works best with several ordinary meetings, one complex meeting, one short or adjourned meeting, and prior minutes that show house style.
Is Boardmate Lite separate from Boardmate Companion?
Lite is the backlog-clearing workbench. Companion is the broader board cycle workspace for agendas, report requests, board packs, annual compliance tasks, actions, approvals, reminders, and governance memory.
